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    • Event Scheduling Form

    • Please begin by selecting a Form Type.

    • Room Request is used to request a new reservation for a meeting room and any ancillary requirements. It can be used for Single or Recurring Events. Once a meeting room has been confirmed as scheduled by the Front Desk Ambassador, ancillary services should be requested by submitting an Event Update. Unless you're certain it will be confirmed as scheduled, consider waiting to request ancillary services until you've received a confirmation that the meeting room has been scheduled.

      • The Room Request Form "How To" Resources page is available by clicking on the link. It will open in a new browser tab.

      Event Update is used to request or update ancillary services for a single, already scheduled event. The Event Update form cannot be used to request a meeting room reservation for an event nor to change the schedule of an event.

      Event Cancellation is used to cancel a previously scheduled event or recurring events. Please be sure to cancel any previously requested ancillary services as well on this form.

      Event Reschedule is used to change the date and/or time of a previously scheduled event or recurring events. Please be sure to include or update any previously requested ancillary services as well on this form. Event Reschedule cannot be used to change meeting rooms.

    • Room Request is used to request a new reservation for a meeting room and any ancillary requirements. It can be used for Single or Recurring Events. Once a meeting room has been confirmed as scheduled by the Front Desk Ambassador, ancillary services should be requested by submitting an Event Update. Unless you're certain it will be confirmed as scheduled, consider waiting to request ancillary services until you've received a confirmation that the meeting room has been scheduled.

      • The Room Request Form "How To" Resources page is available by clicking on the link. It will open in a new browser tab.

    • Event Update is used to request or update ancillary services for a single, already scheduled event. The Event Update form cannot be used to request a meeting room reservation for an event nor to change the schedule of an event.

    • Event Cancellation is used to cancel a previously scheduled event or recurring events. Please be sure to cancel any previously requested ancillary services as well on this form.

    • Event Reschedule is used to change the date and/or time of a previously scheduled event or recurring events. Please be sure to include or update any previously requested ancillary services as well on this form. Event Reschedule cannot be used to change meeting rooms.
    • Indicate the community where the event is to be scheduled. Once the community has been indicated, the rest of the form will be displayed.
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      Main Body Section (Hidden)

    • MM slash DD slash YYYY
    • Name of the person submitting the Form. It may or may not be the same as the Contact Person.
    • The name of the person who will be responsible for arranging the details of the event.
    • At this time, attendance is limited to 105 with lower limits in some rooms based on the capacity of the room. The capacity of each room is specified in the list of rooms to select and must be observed.
      Please enter a number from 0 to 105.

    • If the event is recurring, list just the first date here. Add other dates below. If you are requesting multiple events on different dates, please complete a separate Room Request Form for each event. Thank you!

    • MM slash DD slash YYYY
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      Event Reschedule Section (Hidden)

    • Enter the ORIGINAL Event Date, Start Time and End Time above. 

      Enter the NEW Event Date, Start Time and End Time below.
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    • MM slash DD slash YYYY
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      Normal Event Section (Hidden)

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      For Event Update Notifications when Recurring Events are not an option.
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    • Please list the dates on which the event will be repeated or the repeating pattern. For example, "Second Tuesday of the Month" or "Every Other Week on Friday".
    • Please list the dates on which the event was to be repeated or the repeating pattern. For example, "Second Tuesday of the Month" or "Every Other Week on Friday".

    • Kendal

    • This is for locations NOT reserved by the Front Desk Ambassador. Notification emails can only be sent to Environmental Services.
    • Click here to view the Auditorium Calendar.
    • Click here to view the Lounge Calendar.
    • Click here to view the Conference Room Calendar.
    • Click here to view the All Purpose Room A Calendar.
    • Click here to view the All Purpose Room B Calendar.
    • Click here to view the Farmhouse Downstairs Calendar.
    • Farmhouse - Downstairs – up to 10 persons at one time (up to 6 are permitted in each parlor and 4 in the dining room).
      Overnight Stays – 1 family unit at one time.
    • IMPORTANT: The room must be reserved separately for the rehearsal as well as the actual event. Please submit a separate Room Request Form for each rehearsal.
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      Rehearsal Reminder for Submitter Notification
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      Used for Notifications when S&L is not an option in the selected room.
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      S&L Section (Hidden)

    • Please mark "Cancel S&L Services" if S&L Services were scheduled for this Event.
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    • Please enter a number less than or equal to 5.
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    • Please enter a number less than or equal to 8.
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    • The Contact Person for the event must be in touch with S&L to determine the final details of the services needed.
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      Zoom N/A Section (Hidden)

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      Used for Notifications when Zoom is not an option in the selected room.
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      Zoom Program Section (Hidden)

    • Please mark "Cancel Zoom Program" if Zoom was scheduled for this Event.
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    • Note if you will use pre-assigned facilitators.
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      Ushers N/A Section (Hidden)

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      Used for Notifications when Ushers are not an option in the selected room.
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      Ushers Section (Hidden)

    • Please mark "Cancel Ushers" if Ushers were scheduled for this Event.
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      EVS N/A Section (Hidden)

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      EVS Section (Hidden)

    • For room setup and related services.
    • Please mark "Cancel EVS" if Environmental Services were scheduled for this Event.
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      EVS Add'l Items Section (Hidden)

    • Additional Items
    • Environmental Services Needs
    • Other Environmental Services Needs
    • The Contact Person for the event must be in touch with Environmental Services to determine the final details of the services needed.
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      Catering Section (Hidden)

    • Please mark "Cancel Catering" if Catering was scheduled for this Event.
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    • The Contact Person for the event must be in touch with Catering to determine the final details of the services needed.
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      Remaining Tasks Section - KaL (Hidden)

    • IMPORTANT: After your Room Request has been confirmed as scheduled, complete your reservation as needed by submitting an Event Update Form and/or contacting the following people: 

      • Website Calendar or Post - Use the "Contact Website" form on the Website.
      • Sound & Light Services - Don Vassallo - Complete an Event Update Form or call or email Don.
      • Ushers - Carole Smith - Complete an Event Update Form or call or email Carole.
      • Environmental Services - Walt Sylvester - Complete an Event Update Form or call or email Walt.
      • Catering - Culinary - Call or email Steve Wandishin, Jamie Hocking or Michael Satterfield. - Currently Unavailable

    • Crosslands

    • If Yes, this event will be publicized to the whole community.
      Please select Yes or No.
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    • At present, the George Fox Room is NOT available for the following times: 
      9:30-10:30 AM & 12:00 to 2:00 PM, Monday – Friday.

    • Ellerslie - Downstairs – up to 10 persons at one time (up to 6 are permitted in each parlor and 4 in the dining room).
      Overnight Stays – 1 family unit at one time.

    • This is for locations NOT reserved by the Front Desk Ambassador. Notification emails can only be sent to the Audio/Visual and Zoom Committees and Environmental Services.
    • Click here to view the William Penn Room (Auditorium) Calendar.
    • Click here to view the William Penn Lounge Calendar.
    • Click here to view the George Fox Room Calendar.
    • Click here to view the Conference Room Calendar.
    • Click here to view the Webb-Savery Room Calendar.
    • Click here to view the Music Room Calendar.
    • Click here to view the Brooke Worth Room Calendar.
    • Click here to view the Multi-Purpose Room Calendar.
    • Click here to view the Ellerslie Downstairs Calendar.
    • Ellerslie - Downstairs – up to 10 persons at one time (up to 6 are permitted in each parlor and 4 in the dining room).
      Overnight Stays – 1 family unit at one time.
    • IMPORTANT: The room must be reserved separately for the rehearsal as well as the actual event. Please submit a separate Room Request Form for each rehearsal.
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      Rehearsal Reminder for Submitte Notifidation
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      Used for Notifications when A/V is not an option in the selected room.
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      A/V Services Needed Section (Hidden)

    • Please mark "Cancel A/V Services" if A/V Services were scheduled for this Event.
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      Audio/Visual Needs (Hidden)

    • Microphones
    • Please enter a number from 1 to 4.
    • Please enter a number from 1 to 4.
    • Please enter a number from 1 to 4.
    • The Contact Person for the event must be in touch with A/V to determine the final details of the services needed.
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      Zoom Program Section (Hidden)

    • Please mark "Cancel Zoom Program" if Zoom was scheduled for this Event.
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      Zoom Info Section (Hidden)

    • Zoom Requirements
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      Ushers N/A Section (Hidden)

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      Used for Notifications when Ushers are not an option in the selected room.
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      Ushers Needed Section (Hidden)

    • Please mark "Cancel Ushers" if Ushers were scheduled for this Event.
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      EVS N/A Section (Hidden)

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      Used for Notifications when EVS is not an option in the selected room.
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      EVS Section (Hidden)

    • For room setup and related services.
    • Please mark "Cancel EVS" if Environmental Services were scheduled for this Event.
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      EVS Add'l Items Section (Hidden)

    • Additional Items

    • Environmental Services Needs
    • Other Environmental Services Needs
    • The Contact Person for the event must be in touch with Environmental Services to determine the final details of the services needed.
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      Catering Section (Hidden)

    • Please mark "Cancel Catering" if Catering Services were scheduled for this Event.
    • Hidden
    • The Contact Person for the event must be in touch with Catering to determine the final details of the services needed.
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      Remaining Tasks Section - XL (Hidden)

    • IMPORTANT: After your Room Request has been confirmed as scheduled, complete your reservation as needed by submitting an Event Update Form and/or contacting the following people: 

      • Website Calendar or Post - Use the "Contact Website" form on the Website.
      • Chronicle Listing - Place a notice in the open box or use the Chronicle email address.
      • Audio/Visual Services - Dick Voldstad - Complete an Event Update Form or call or email Dick
      • Ushers - Betsy Walker - Complete an Event Update Form or call or email Betsy.
      • Evironmental Services - Christine Lilley - Complete an Event Update Form or call or email Christine.
      • Catering - Culinary - Call or email Darlene Parrett-Harris or Tracy Sedlak - Currently Unavailable
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      Comments/Notes Section (Hidden)

    • Thank you for your request.

      Please remember that your request must be confirmed as scheduled by the Front Desk Ambassador before it is final.
      Please check your Spam or Junk folder as well as your Inbox if you've not received an acknowledgement of this request.

    • Thank you for updating your event.

    • Would you like to have a copy of what you're Submitting emailed to you?
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      Stuff for Notifications (Hidden)

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